Summary
The document includes the agenda for the Suttons Bay Village DDA meeting scheduled for October 9, 2024, and the minutes from the prior meeting held May 8, 2024. The May 8 meeting, chaired by Bahle with members Lutke, Millns, Popke and Sitkins present (Derigiotis, Peterson, Wierzba and Young absent), approved the agenda and the April 10, 2024 minutes by a vote of 5-0 on each. Key business centered on confirmation of two Waterways grants and continued strategy discussions with consultant Rob Bacigalupi regarding taxing authority participation.
Infrastructure Projects
Staff member Larrea confirmed the Village received both Waterways grants it applied for. A grant of $406,000 was awarded for a Marina bathhouse/public bathrooms project, requiring a matching contribution of $406,000. Larrea reported meeting with the project team and architect, who will provide a conceptual layout for "Concept One"; timing concerns include building demolition and frost laws. A second grant of $453,000 was awarded for phase one of a new dock project, requiring a 50% match. Agreements for this project were expected within a few weeks and will then go before Village Council for approval.
Parks and Recreation Matters
Larrea reported the Waterwheel Park project is underway, with the new stream tested the day before the meeting. The project was expected to take about two more weeks. A KAL employee donated large rocks for the project.
Other Business
Consultant Bacigalupi continued discussion on approaching taxing authorities, noting entities only contribute for parcels within the Village once they opt in. He suggested the current grant funding gives the DDA leverage, and noted Leelanau County's interim manager understands the value of DDAs. The board decided that once grant agreements are received, they would approach the Leelanau County interim manager first, followed by the BATA manager, with a Village representative such as the Village Manager accompanying Bacigalupi. Bacigalupi requested the Village prepare TIF projections and a written plan to fund the 50% grant match, and asked the board to assign dollar values to projects discussed at the April meeting to support this outreach. Lutke presented a separate project option, an ADA-compliant pedestrian crossing at M-22 and S. Shore Drive, an MDOT project already recommended to Village Council by the General Services Committee. Bahle reported attending a chamber meeting, describing it as a good start to open communication.
Financial Summary
Marina bathhouse/public bathrooms grant: $406,000, with an equal required match of $406,000. Dock project (phase one) grant: $453,000, requiring a 50% match. Bacigalupi requested the Village develop TIF projections and a written funding plan to cover the required matches.
Action Items
Once grant agreements are received, approach the Leelanau County interim manager, then the BATA manager, accompanied by a Village representative. Village staff to prepare TIF projections and a written plan for covering the grant matches. Board members to assign dollar values to projects discussed at the April meeting for use in taxing authority discussions.