Summary
The October 8, 2024 Leelanau Township Board meeting packet consists primarily of financial reports and administrative policy resolutions. The Board adopted a Fixed Asset Capitalization Policy, a resolution on post-audit procedures for certain bills, a resolution authorizing electronic (ACH) fund transfers, and a comprehensive investment and depository resolution along with an accompanying investment policy. No narrative discussion, public comment period, or votes on parks, housing, or infrastructure projects appear in the document.
Other Business
The Board adopted the Fixed Asset Capitalization Policy (effective October 8, 2024), which sets a $5,000 capitalization threshold and establishes depreciation schedules (e.g., buildings 40–60 years, water/sewer lines 50–75 years, vehicles 3–5 years). Board members listed for the vote were Dunn, Harder, Murray, Wilson, and McMillan, though individual yes/no tallies were not recorded in the document.
Resolution No. 2024-009 (Procedure to Post-Audit Certain Township Bills) was offered by Gina Harder, replacing Resolution 2021-02, authorizing the Clerk and Treasurer to pay certain recurring or emergency claims (payroll, utilities, emergency services, contractual obligations, property tax, etc.) between meetings, subject to post-audit at the next board meeting. It also allows the Supervisor to authorize emergency expenditures up to $4,999.
Resolution No. 2024-010, also offered by Gina Harder, authorizes use of Automated Clearing House (ACH) arrangements for electronic payments, per Public Act 738 of 2002, with an accompanying ACH Policy outlining Clerk/Treasurer responsibilities and internal controls.
Resolution No. 2024-011 (Investment and Depository Resolution) designated Huntington Bank, MI CLASS, Fifth Third Bank, Independent Bank, and State Savings Bank as approved depositories, and adopted a formal Investment Policy under Public Act 20 of 1943 and Public Act 196 of 1997, emphasizing safety, diversification, liquidity, and return on investment. The Treasurer (Denise Dunn) was designated as responsible for investment management and must report quarterly to the Board. Motions for this and the investment policy were made by Denise Dunn; seconders were not named in the document.
Financial Summary
- September 2024 check register (HNB Bank): 46 paper checks totaling $194,053.25; 13 tax-related checks totaling $6,011,339.68; combined report total of 59 checks for $6,205,392.93, with 0 voided checks.
- Unpaid Check Run Report (post dates 09/26/2024–10/10/2024): 18 vendor payments totaling $25,349.00, including Priority Health ($14,024.17 for October health insurance), Housing North ($220.00), and Michigan Assessing Service Inc ($4,868.58).
- General Fund revenue and expenditure report as of 09/30/2024 showed year-to-date revenues of $519,143.74 against a $851,940.00 amended budget, and expenditures of $515,696.82.
- Facilities Fund, Emergency Services Fund, Police Services Fund, and other special funds each showed year-to-date budget-to-actual figures, with the Emergency Services Fund reporting expenditures of $1,004,932.55 against an $840,880.00 amended budget (152.59% used).
Action Items
- Treasurer Denise Dunn to provide quarterly written investment reports to the Township Board per the newly adopted Investment Policy.
- Treasurer to maintain ACH transaction documentation for audit purposes; Clerk Jessica Wilson to retain related invoices.
- Claims paid under Resolution 2024-009 to be post-audited at the next board meeting following issuance.