2/16/2024 - Leelanau County | Committee Meeting Minutes

Summary

The Building and Grounds Committee of the Leelanau County Board of Commissioners convened on February 16, 2024. Key outcomes included the approval of minutes from a previous meeting, discussions surrounding potential renewable energy grants, maintenance updates, and infrastructure projects. A recommendation to award a facade repair contract was also made, alongside ongoing considerations for recycling bin locations.

Public Comments

Gwenne Allgaier was the only speaker during public comment, but no details were provided regarding her concerns or feedback.

Infrastructure Projects

- A prominent discussion focused on an application for the MPSC Renewable Energy and Electrification Infrastructure Enhancement and Development Grant. The proposed location for solar panels raised concerns among committee members, particularly about the visibility and environmental impact near the Veteran's Memorial. - The committee expressed a desire to review the findings from the EGLE regarding the septic field area before making any final decisions on the grant application. - The potential costs and project modifications were acknowledged, and a vote to submit the grant application was supported, with caution regarding future changes.

• Low-Level Entrance Facade Repair: Recommended awarding the contract to Apex Engineering & Management, Inc. for the entrance facade repair based on a prior quote. The decision reflects a preference for engineers who have thoroughly assessed the site and provided viable solutions. The motion passed unanimously.

• Lower-Level Project Update: Minimal maintenance costs occurred, which are well within budget. No urgent issues were present, and all necessary items have been ordered.

Other Business

- Updates were shared regarding the status of water fountains and office chair replacements, including discussions about purchasing versus renting, costs, and planning for the future. - The committee also touched upon the need for a review of electrical systems and general maintenance for the facility, agreeing on the importance of a structured plan to address long-term maintenance needs. - Future locations for recycling bins were discussed, noting that no ideal solutions were identified, and a recommendation was made to consult with the Solid Waste Counsel regarding their necessity.

Action Items

- Follow-up with Culligan about the cost of the water fountain in the lobby. - Further evaluation of chair purchases versus rentals. - A request to find three electrical firms for quotes on reviewing the electrical panels. - Administrator Allen to confer with the Solid Waste Counsel about the recycling bins' necessity. - Confirmation of the next meeting date, tentatively set for March 11, 2024.