Summary
The document is a professional services proposal from KPM Engineering, submitted by Vice President Patrick J. Middleton, P.E., to Craig M. Brown, P.E. of the Leelanau County Road Commission (LCRC), dated February 6, 2026. It outlines engineering design services for HMA base crushing, shaping, and paving of roads in the Cherry Home Shores subdivision in Leelanau Township, a 3.79-mile project. The document does not reflect board discussion, votes, or public comment; it is a contractor proposal for the Board's consideration.
Infrastructure Projects
The proposal covers road reconstruction in the Cherry Home Shores subdivision, including HMA base crushing and shaping with 3 inches of new HMA at 22 feet wide, plus 4-foot gravel shoulders on both sides, with some areas requiring undercutting. Design will address drainage issues including HMA curbs on steep grades, removal of berms causing erosion, use of existing drainage easements, addition of ditches/swales, and driveway culvert cleanouts. At least one cross culvert near lot 216 and a "Private Park" will be addressed. No right-of-way acquisition, design survey, or significant tree removal is anticipated. Utility coordination will be handled by KPM. Construction is planned for 2027, to be locally bid and let by the LCRC. Milestones: Authorization to Proceed with Design (February 2026), Initial Field Work (April 2026), Base Plans submittal at 30% design (May 2026), Preliminary Plans at 75% design (June 26, 2026), Final Plans (December 18, 2026), Letting Date (January 2027), and Construction (2027).
Financial Summary
The Total Estimated Construction Cost per the Geotechnical Investigation Report (dated September 19, 2024) is $8,000,000. Funding is planned to come from a Special Assessment District (SAD). KPM's design fee for services is $59,574.80, broken down by phase: $43,843.00 for the 30% (Base Plan) stage, $13,967.20 for the 75% (Preliminary Plan) stage, and $1,764.60 for the 100% (Final Plan) stage. Hourly rates listed are $116 and $106 depending on staff classification. Mileage costs of $350, $175, and $87.60 are included across the three phases. If construction cost estimates vary by more than 5% from the desired budget, KPM will notify the LCRC and coordinate design revisions to control costs. No design survey or soil boring costs are included (each listed at $0.00), as the existing 2024 GIR will be referenced.
Action Items
- KPM to obtain Authorization to Proceed with Design in February 2026.
- KPM to conduct Initial Field Work in April 2026.
- KPM to submit Base Plans (30% design), including construction estimate, for LCRC review in May 2026.
- KPM to submit Preliminary Plans (75% design), including construction estimate, for LCRC review by June 26, 2026.
- KPM to submit Final Plans by December 18, 2026.
- Project letting scheduled for January 2027, with construction to follow in 2027.
- KPM to notify LCRC and coordinate design revisions if construction estimates exceed budget by more than 5%.