3/27/2024 - Elmwood Township | Special Meeting Minutes

Summary

The Charter Township of Elmwood held a special board meeting on March 27, 2024, where several key decisions were made regarding infrastructure and services, including the approval of funding for various projects and the introduction of new software systems.

Public Comments

There were no public comments during the meeting.

Infrastructure Projects

- **Cherry Bend Trail Design**: Garth Bogart from Wade-Trim presented a proposal for a topographic survey for $9,800 and 30% design engineering for $70,000 to enhance the chances of receiving TAP Grant funding. - **Decision**: The board approved both the survey and design engineering funding via a motion which passed unanimously. - **Next Steps**: Use ARPA funds for the approved design work.

• Brewery Creek Light Poles:
  The removal and storage of extra light poles at Brewery Creek will be funded through a Blight Grant.

  • Decision: The motion to allow the removal and relocation of the light poles passed unanimously.

• Asbestos Remediation at Harbormaster Building:
  Asbestos removal was proposed for $3,400 for a building set for demolition.

  • Decision: The motion to accept the bid for removal passed unanimously to expedite the process.

• Marina Management Software:
  The board approved a yearly contract with Dockwa for a software system to optimize marina slip management for $8,000.

  • Decision: The motion passed unanimously.

Other Business

- **Fire Department Software Proposal**: Chief Tampa proposed a new reporting system (ESO) due to dissatisfaction with the current system. This requires an additional $7,000 in funding which was approved through a budget amendment. - **Marina Wage Scale**: A new wage scale of $16.00 for marina and buildings and grounds employees was recommended and approved unanimously. - **Harbormaster Hiring**: The Personnel Committee was tasked with interviewing candidates and presenting the top two to the board.

Financial Summary

- **Cherry Bend Trail**: $9,800 (topographic survey), $70,000 (30% design engineering), funded through ARPA. - **Asbestos Removal**: $3,400 approved. - **ESO Software for Fire Department**: Additional funding of $7,000 approved as part of the budget amendment. - **Dockwa Software for Marina**: $8,000 annual contract approved.

Action Items

- The Personnel Committee is to conduct interviews for the Harbormaster position and report back with the top candidates. - Follow up on obtaining ARPA funds for the Cherry Bend Trail project and asbestos removal. - Ensure purchase and installation of ESO software and Dockwa software systems.