Township Board: Township Board: Tuesday, April 8, 2025, at 5:30pm (Correspondence)

Executive Summary:

Introduction
The author would like to thank the Township Board for their service and suggest that the Board/Planning Commission consider using Otter AI or another AI note-taking solution for their meetings.

Cost Savings
The author notes that the township currently pays a high school student $200 per meeting to take notes, which amounts to $16,800 per year. The author suggests that by using an AI note-taking solution, the township could save this $16,000 per year.

Efficiency Improvements
The author also suggests that using an AI note-taking solution could help the township meet the 8-day timeframe required by law for posting meeting minutes, which may not be happening currently.

Alternative Suggestions
If the Board is not comfortable with using an AI solution, the author suggests that one of the four office employees could be responsible for taking and uploading the notes as part of their job description, without additional overtime pay.

Conclusion
The author trusts that the Board, led by Barb, will run the office in the most efficient manner possible, and believes there is a fiduciary responsibility to the taxpayers to explore cost-saving and efficiency-improving solutions.

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