Regular Meeting (Draft RFP – Design Services)

**EXECUTIVE SUMMARY**

**1. Invitation**
The Township of Kasson is issuing a Request for Proposal (RFP) to engage qualified firms for the design and construction of a new fire station. The ideal candidates will possess relevant experience in fire station or public safety building design. Proposals must include the designation of a lead firm, which will be responsible for fulfilling the project’s requirements. The selection process involves an evaluation of proposals, potential interviews, and ultimately the appointment of one firm to negotiate a contract that will dictate the project’s terms.

**2. Nature of Services Requested**
The chosen firm will be tasked with delivering a range of services intended to facilitate the development of a new fire station, including conceptual renderings, cost estimation, community engagement, funding analysis, and final design plans. Preliminary discussions regarding the station’s design and location have already occurred, and the selected firm will be expected to collaborate closely with the Fire Station Design Committee and Township Board to ensure that all community and functional needs are met.

**3. Project/Scope of Work and Deliverables**
The project’s scope will be split into three phases: developing conceptual renderings and cost estimates, conducting community engagement and identifying funding options, and producing final construction design plans. Deliverables for the project include construction plans and specifications, project budgets, and bid documents necessary for moving to the construction phase. Proposals will be evaluated on the firm’s qualifications and proposed approach alongside their financial plans.

**4. Submission Requirements**
Firms interested in submitting a proposal must provide a complete submittal package containing detailed documentation of their capabilities and past projects that demonstrate relevant experience. The RFP outlines submission details, including the requirement for both hard copy and electronic submissions. Proposals will be accepted until the specified deadline, with instructions for both email and physical submissions listed. For inquiries, contacting the Township Clerk is encouraged to ensure potential bidders are well-informed regarding the RFP requirements.

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